Office Administrator | Job offer- Nairobi, Kenya

Permanent NFT Consult posted 2 weeks ago

Job Description

Office Administrator : Job description 

NFT Consult is a business process outsourcing firm with offices in Uganda, Kenya, Rwanda, Tanzania, Zambia, Burundi and South Sudan.

Our Vision: To make a distinctive contribution in the society we serve. We acknowledge that this sort of impact cannot happen in isolation. It requires a focused collective action from both internal and external expert stakeholders.Office-Administrator-Nairobi-KenyaOffice Administrator

At NFT Consult we are strategically positioned to partner with both sets of stakeholders to realize those strategic goals as attributed to their business process outsourcing management requirements. We believe that partnering with the right business specialist can transform your organisation and also serve as critical solutions provider for your employees. Our goal therefore is to offer timely solutions to our clients enabling them to grow their organisations and meet their goals. We take time to understand in-depth, our clients’​ challenges and tailor-make our solutions to meet their exert specific objectives, encapsulating their strategic focus and aligning with their resource needs. Through our network of global solutions providers, we connect the right people to the right opportunities, helping organisations meet their strategic needs. Monster, Employment, Sabiss

EDUCATIONAL QUALIFICATION

  • Certificate in Business Management Indeed, Jobs, Recruitment

WORK EXPERIENCE  

  • 3 years’ experience within a similar role Indeed, Jobs, Recruitment

KEY COMPETENCIES  

•          Excellent telephone manner & customer service skills Indeed, Jobs, Recruitment

•          Good communication skill, both written and verbal

•          Good organization and planning skill Indeed, Jobs, Recruitment

•          Fluent computer skills (word / excel / outlook)

•          Ability to prioritize & work under pressure to meet deadlines  Indeed, Jobs, Recruitment

•          Ability to use own initiative, proactive and problem solver

•          Positive attitude, active and flexible with fun personality Indeed, Jobs, Recruitment

RECEPTION DUTIES:

  • Be first point of contact for any queries and screening incoming calls, courteously redirecting / transferring call to respective members and taking messages in polite, friendly and efficient manner; Indeed, Jobs, Recruitment
  • Ensure all visitors, suppliers and customers are promptly attend and demonstrate high level of customer service with efficient reception experience by achieving positive outcomes in a timely and efficient manner.
  • Attend to visitors, deal with inquiries, organizing meeting rooms, keeping front office area clean, neat, tidy and welcoming by complying procedures, rules, and regulations Indeed, Jobs, Recruitment
  • Welcomes visitors by greeting them in person at front office and answering or directing them to respective members.
  • Manage kitchen related activities; Indeed, Jobs, Recruitment
  • Ensure timely renewal of annual business licenses and certification such as property rent, rates and railway (where applicable) , Vehicle inspection & speed governor, single business permit, fire prevention certificate, food & hygiene regulation certificate, registration of workplace, telecommunication contractor, pest control, NEMA certification, EPZ Enterprise, radiation, VAT exemption and developers certification, standardization mark for wood poles & fencing poles, Diamond mark of quality for wood poles & fencing poles, post box and national council of NGO’s certification to avoid penalties and interruption to business Indeed, Jobs, Recruitment
  • Detecting and preventing financial fraud related to business licenses, permits and utility activities.
  • Maintain proper communications within ISG to ensure compliance to corporate governance principles, policies and procedures;
  • Keep good reporting channel, and avoid over communication. Indeed, Jobs, Recruitment

 

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