Procurement Assistant | Job vacancy : Nairobi, Kenya

Permanent NFT Consult posted 2 weeks ago

Job Description

JOB TITLE: Procurement Assistant

DEPARTMENT: Procurement

REPORTING LINE: HOD Chairman

LOCATION: Nairobi, Kenya

EDUCATION QUALIFICATION:

Bachelor’s Degree / Diploma in Procurement and Supply Chain Management.

WORK EXPERIENCE:

5 years’ procurement experience.

KEY COMPETENCIES:

High level honesty and integrity.
Strong negotiation skills.
Sound knowledge of procurement procedures and systems.
Ability to proof read documents for quality.
A high level of courtesy, listening and communication skills.
Ability to work well under pressure within timeframes.
Positive attitude.
Ability to work well in a team or independently.
Proficient in MS Office with good analytical and decision-making skills;

JOB RESPONSIBILITIES:

Ensure timely delivery of all materials and services with high quality, low-cost products to operate effectively and efficiently after reviewing and analyzing all options as per company policy and procedures.

JOB DUTIES:

Ensure all purchase orders are processed correctly and in a timely manner
Ensure cost and value of all products and services purchased are optimize through robust negotiation
Ensure selection of suppliers based on merit criteria;
Conducts a comparative analysis on supplier prices for decision making
Work with internal staff and external suppliers to determine procurement needs, quality, price and delivery requirements;
Verify quantification of order such as delivery, warranty, and damages for evaluation of supplier’s performance;
Carries out all necessary procurement activities and place order upon release.
Ensures timely delivery of quality products at the lowest possible cost:
Maintain purchasing records in company data bank for future reference
Effective management of supply risks under appropriate supply contract
Ensure supplier base is managed, monitored and measured at all time
To build and maintain credible relationships with suppliers
Ensure that all purchasing administration and reporting requirements are completed and maintained in line with company policy and procedures
Assist staff / supplier’s queries related to procurement and address / resolve any non-compliance / discrepancies issues on time;
Ensure constructive and cooperative working relationships with colleagues and suppliers
Submits original documents such as LPO, invoices, delivery notes etc. to accounts department upon receipt of goods;
Implements and monitors the purchasing budget.
Perform any other duties assigned by management from time to time.
Keep good reporting channel, and avoid over communication

KEY PERFORMANCE AREA:

Accurate procurement dashboard email to concern parties on every Saturday
Goods are purchased and deliver to site within 1 week as per internal requisitions
Submit original procurement documents to accounts department upon receipt of goods to avoid payment delay.

HOW TO APPLY:

If you possess the above skills and experience, apply by sending your resume in PDF through our website www.nftconsult.com.