Procurement Assistant | Job vacancy : Nairobi, Kenya

JOB TITLE: Procurement Assistant

DEPARTMENT: Procurement

REPORTING LINE: HOD  Chairman

LOCATION: Nairobi, Kenya

EDUCATION QUALIFICATION:  

Bachelor’s Degree / Diploma in Procurement and Supply Chain Management.

WORK EXPERIENCE:

•  5 years’ procurement experience.

KEY COMPETENCIES:

• High level honesty and integrity.
• Strong negotiation skills.
• Sound knowledge of procurement procedures and systems.
• Ability to proof read documents for quality.
• A high level of courtesy, listening and communication skills.
• Ability to work well under pressure within timeframes.
• Positive attitude.
• Ability to work well in a team or independently.
• Proficient in MS Office with good analytical and decision-making skills;

JOB RESPONSIBILITIES:

Ensure timely delivery of all materials and services with high quality, low-cost products to operate effectively and efficiently after reviewing and analyzing all options as per company policy and procedures.

JOB DUTIES:

• Ensure all purchase orders are processed correctly and in a timely manner
• Ensure cost and value of all products and services purchased are optimize through robust negotiation
• Ensure selection of suppliers based on merit criteria;
• Conducts a comparative analysis on supplier prices for decision making
• Work with internal staff and external suppliers to determine procurement needs, quality, price and delivery requirements;
• Verify quantification of order such as delivery, warranty, and damages for evaluation of supplier’s performance;
• Carries out all necessary procurement activities and place order upon release.
• Ensures timely delivery of quality products at the lowest possible cost:
• Maintain purchasing records in company data bank for future reference
• Effective management of supply risks under appropriate supply contract
• Ensure supplier base is managed, monitored and measured at all time
• To build and maintain credible relationships with suppliers
• Ensure that all purchasing administration and reporting requirements are completed and maintained in line with company policy and procedures
• Assist staff / supplier’s queries related to procurement and address / resolve any non-compliance / discrepancies issues on time;
• Ensure constructive and cooperative working relationships with colleagues and suppliers
• Submits original documents such as LPO, invoices, delivery notes etc. to accounts department upon receipt of goods;
• Implements and monitors the purchasing budget.
• Perform any other duties assigned by management from time to time.
• Keep good reporting channel, and avoid over communication

KEY PERFORMANCE AREA:

• Accurate procurement dashboard email to concern parties on every Saturday
• Goods are purchased and deliver to site within 1 week as per internal requisitions
• Submit original procurement documents to accounts department upon receipt of goods to avoid payment delay.

HOW TO APPLY:

If you possess the above skills and experience, apply by sending your resume in PDF through our website www.nftconsult.com.

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