Procurement Assistant | Job vacancy : Nairobi, Kenya

Permanent NFT Consult posted 10 months ago
Job Description

JOB TITLE: Procurement Assistant

DEPARTMENT: Procurement


LOCATION: Nairobi, Kenya



Bachelor’s Degree / Diploma in Procurement and Supply Chain Management.


  •  5 years’ procurement experience.


  • High level honesty and integrity.
  • Strong negotiation skills.
  • Sound knowledge of procurement procedures and systems.
  • Ability to proof read documents for quality.
  • A high level of courtesy, listening and communication skills.
  • Ability to work well under pressure within timeframes.
  • Positive attitude.
  • Ability to work well in a team or independently.
  • Proficient in MS Office with good analytical and decision-making skills;


Ensure timely delivery of all materials and services with high quality, low-cost products to operate effectively and efficiently after reviewing and analyzing all options as per company policy and procedures.


  • Ensure all purchase orders are processed correctly and in a timely manner
  • Ensure cost and value of all products and services purchased are optimize through robust negotiation
  • Ensure selection of suppliers based on merit criteria;
  • Conducts a comparative analysis on supplier prices for decision making
  • Work with internal staff and external suppliers to determine procurement needs, quality, price and delivery requirements;
  • Verify quantification of order such as delivery, warranty, and damages for evaluation of supplier’s performance;
  • Carries out all necessary procurement activities and place order upon release.
  • Ensures timely delivery of quality products at the lowest possible cost:
  • Maintain purchasing records in company data bank for future reference
  • Effective management of supply risks under appropriate supply contract
  • Ensure supplier base is managed, monitored and measured at all time
  • To build and maintain credible relationships with suppliers
  • Ensure that all purchasing administration and reporting requirements are completed and maintained in line with company policy and procedures
  • Assist staff / supplier’s queries related to procurement and address / resolve any non-compliance / discrepancies issues on time;
  • Ensure constructive and cooperative working relationships with colleagues and suppliers
  • Submits original documents such as LPO, invoices, delivery notes etc. to accounts department upon receipt of goods;
  • Implements and monitors the purchasing budget.
  • Perform any other duties assigned by management from time to time.
  • Keep good reporting channel, and avoid over communication


  • Accurate procurement dashboard email to concern parties on every Saturday
  • Goods are purchased and deliver to site within 1 week as per internal requisitions
  • Submit original procurement documents to accounts department upon receipt of goods to avoid payment delay.


If you possess the above skills and experience, apply by sending your resume in PDF through our website

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