Refuse a job offer professionally – 6 steps to follow


If you’re seeking work, you’ll have to make some decisions. If you volunteer or accept an offer, you must decide whether to accept or reject the roles after you have more information. How can you refuse a job offer without hurting your career? Here are six tips to help you announce your choice, as well as an example of a job rejection letter.


How do you know if you should decline a job offer?

You’ve made the decision to change careers and are actively seeking one. If you respond to advertisements and attend regular job interviews, you will almost certainly be rejected, but you will also have to choose between numerous job offers and so refuse a job offer. You may just receive one offer, but it will not be suitable for you.

Job content, managerial responsibilities, level of remuneration, working conditions, or feelings during the recruitment interview: all these criteria count, and certain questions deserve to be asked when you decide to change jobs. And they are as many reasons why one can refuse a job offer.

You’re not actively looking for work, yet you’re being pursued by a competitor or recruitment firm? Take the time to think about the offer before you reject it, even if you had no intention of resigning or moving jobs. At the very least, you’ll be able to gain useful information that will assist you to better your existing remuneration.


6 steps to turn down a job offer professionally

You have just made the decision to refuse a job offer? Now comes the delicate step of telling the recruiter. How to refuse a job offer without getting burned professionally? Here are 6 steps to follow so that your refusal is well received by the recruiter.

1. Avoid the law of silence at all costs: as a candidate, you know how unpleasant it is to have no news following an interview. Out of respect for the person who received you, and because it is important to maintain a professional attitude in all circumstances, be careful how you present your refusal.

2. Choose the correct time to decline the offer: if you respond to an email too quickly, you’ll come out as a candidate who hasn’t given the proposition enough thought. It’s also smart to select the proper timing: wouldn’t it be wiser to wait for responses from other organizations before turning down a job?

3. By phone or email, define the way you will refuse a job offer: it is up to you to decide the most appropriate way. A polite and clear e-mail will suffice if you receive an offer by e-mail. On the other hand, if you decide to refuse an offer after having had two job interviews, you should call the person in charge of recruitment.

4. Explain and, if feasible, justify your decision to turn down the employment offer: state your refusal clearly and explain why. If you prefer to send a more formal denial e-mail, this information can also be written down.

5. Thank the recruiter for his or her time: remember to thank your interviewer for his or her offer of employment and for all the interviews you have had together.

6. Maintain contact via professional social media: if you have a positive impression of the company during the interview, it may be beneficial to maintain contact on a professional level.


How to justify refusing a job offer?

When you refuse a job offer, it’s critical to explain why. However, you should be cautious about the arguments you present in order to avoid offending the person who received you.

If you’re denying the position because of the company’s ideals or a possible strained relationship with a manager, for example, don’t go into too much detail.

If the job refusal is due to the position’s content, you can elaborate on your professional goals. And who knows, maybe in a few months you’ll be approached for a position that’s more in line with your interests?


How to refuse a job offer without closing doors?

You don’t know what your professional future is made of: possibly you will be confronted with a redundancy plan in one year? Perhaps the company to which you sent a letter of refusal will offer the job of your dreams in three months?



You’ve got it: when you turn down a job offer, the big issue is not to close any doors.

Keep in touch with professional social networks to grow your professional network and stay open to potential chances.

If you’ve turned down an internal offer, look for other ways to assist your organization in its recruitment efforts. For example, you may take on more responsibility in your current role or suggest a profile that would be a good fit for your employer’s needs.

You reduce the chances of being put on the shelf by taking this proactive strategy. To refuse a job offer, on the other hand, can be an opportunity to make your career goals clear to the HR department.



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